Preston Cove Community Development District Meeting Agenda May 22, 2025 May 15, 2025 Board of Supervisors Preston Cove Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of Preston Cove Community Development District will be held Thursday, May 22, 2025 at 9:00 AM at 8 Broadway, Suite 104, Kissimmee, Florida 34741. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment Period 3. Organizational Matters A. Appointment of Individual to Fulfill Board Vacancy in Seat #3 with a Term Ending November 2027 B. Administration of Oath of Office to Newly Appointed Board Member C. Consideration of Resolution 2025-04 Electing Assistant Secretary 4. Approval of Minutes of the April 24, 2025 Board of Supervisors Meeting 5. Consideration of GMS Proposal for Remote Amenity Management 6. Consideration of Security System Proposals – ADDED A. Current Demands B. Envera 7. Consideration of Pool Maintenance Agreements A. Five Star Pro Services LLC B. Resort Pool Services 8. Staff Reports A. Attorney B. Engineer C. District Manager’s Report i. Check Register ii. Balance Sheet and Income Statement iii. Presentation of Number of Registered Voters - 71 iv. Designation of November 14, 2025 as the Landowners’ Meeting Date D. Field Manager’s Report 9. Other Business 10. Supervisors Requests 11. Adjournment The balance of the agenda will be discussed at the meeting. In the meantime, if you should have any questions, please do not hesitate to contact me. Sincerely, Jeremy LeBrun Jeremy LeBrun District Manager RESOLUTION 2025-04 A RESOLUTION OF THE PRESTON COVE COMMUNITY DEVELOPMENT DISTRICT ELECTING AN ASSISTANT SECRETARY OF THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of the Preston Cove Community District desires to elect __________________________ as an Assistant Secretary. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PRESTON COVE COMMUNITY DEVELOPMENT DISTRICT: 1. _____________________________ is elected Assistant Secretary of the Board of Supervisors. PASSED AND ADOPTED this 22nd day of May, 2025. Secretary/Assistant Secretary Chairman/Vice Chairman MINUTES OF MEETING PRESTON COVE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Preston Cove Community Development District was held Thursday, April 24, 2025, at 9:19 a.m. at 8 Broadway, Suite 104, Kissimmee, Florida. Present and constituting a quorum: Shaman Foradi Chairperson Maria Rust Assistant Secretary Maria “MJ” Sanchez Assistant Secretary Also present were: Jeremy LeBrun District Manager, GMS Jay Lazarovich District Counsel, Latham Luna Jarett Wright Field Manager, GMS Ashley Hilyard Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Mr. LeBrun called the meeting to order at 9:19 a.m. Three Supervisors were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period There were no members of the public present, just Board and staff. THIRD ORDER OF BUSINESS Organizational Matters A. Appointment of Individual to Fulfill Board Vacancy in Seat #3 with a Term Ending November 2027 Mr. LeBrun stated that last month the Board had tabled this item and asked if the Board was ready to appoint someone today. There not being anyone to add at this time, this item will be added to the next month’s agenda. B. Administration of Oath of Office to Newly Appointed Board Member C. Consideration of Resolution 2025-04 Electing Assistant Secretary Mr. LeBrun noted Items A, B, and C would be deferred until the next meeting. FOURTH ORDER OF BUSINESS Approval of Minutes of the February 27, 2025 Board of Supervisors Meeting Mr. LeBrun presented the minutes from the February 27, 2025 Board of Supervisors meeting and asked for any comments, corrections, or changes. The Board had no changes to the minutes. On MOTION by Mr. Foradi, seconded by Ms. Rust, with all in favor, the Minutes from the February 27, 2025 Board of Supervisors Meeting, were approved 3-0. FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-06 Approving the Proposed Fiscal Year 2026 Budget and Setting a Public Hearing Mr. LeBrun presented the resolution to the Board and summarized its contents. He noted that the Board is approving a prosed budget, setting the highwater-mark for the assessment to be collected for the CDD. The public hearing date will be held at the July 24, 2025 regularly scheduled Board of Supervisor’s meeting. This proposed budget shows no increase in assessments for the fiscal year. He offered to answer any Board questions after going through all the budgeted line items. There being no comments, he asked for a motion of approval. On MOTION by Mr. Foradi, seconded by Ms. Rust, with all in favor, Resolution 2025-06 Approving the Proposed Fiscal Year 2026 Budget and Setting a Public Hearing for July 24, 2025, was approved 3-0. SIXTH ORDER OF BUSINESS Consideration of Amenity Maintenance Agreements A. Clean Star Services of Central Florida, Inc. Mr. Wright recommended Clean Star Services stating they do a very good job in all of the other communities they work with noting their cost effectiveness. The proposal is for three times a week totaling $850 per month. Other services would increase that price depending on the CDD’s needs. They will start with the base services and add on as needed. There were no Board questions and there was a motion of approval. On MOTION by Mr. Foradi, seconded by Ms. Rust, with all in favor, the Proposal from Clean Star Services of Central Florida, Inc. for Amenity Maintenance Agreements, was approved 3-0. B. Five Star Pro Services LLC Mr. Wright presented two proposal option for pool maintenance. Five Star Pro Services proposal total $850 but that cost does not include pool chemicals. The cost for chemicals will very between $600 and $1,000 depending on the time of year. C. Resort Pool Services Resort Pools is the District’s current vendor with a monthly fee of $1,350 per month that includes the cost of pool chemicals and is the company The Board decided to table this item at the moment until they can get additional vendor information. Ms. Rust is requesting additional information on different communities each vendor services, how long they have been in business, and other useful information that will better the decision process for this large investment. This item will be added to the next month’s agenda. SEVENTH ORDER OF BUSINESS Review and Acceptance of Fiscal Year 2024 Audit Report – ADDED Mr. LeBrun stated that the final draft was just received from the auditor which is why this item was added onto the agenda. Mr. LeBrun went over the summary of findings form the auditor stating this was a clean audit with no findings. He offered to answer any question and asked the Board to authorize staff to transmit the report to the State. There were no questions and there was a motion to accept the audit report. On MOTION by Mr. Foradi, seconded by Ms. Rust, with all in favor, Acceptance of the Fiscal Year 2024 Audit Report, was approved 3-0. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Lazarovich noted that at the last meeting, the Board approved a security service agreement with Envera. They have since decided to push back on three of the items district counsel struck through in the proposal. The original proposal was prepared for the developer, and as staff asked that it be in the name of the CDD, they have chosen to keep certain items that the CDD as a governmental entity would not enter into, including sales tax, an indemnification provision, and auto renewals. He has reached out to them concerning the push backs and haven’t heard back. He’ll keep the Board up to date with any changes if they occur. There being no other questions for District Counsel, the next item followed. B. Engineer The District engineer was not in attendance. C. District Manager’s Report i. Check Register ii. Balance Sheet and Income Statement Mr. LeBrun presented the check register for the month of March totaling $71,712.42. He offered to answer any Board questions on the check register. There being none, there was a motion of approval. On MOTION by Mr. Foradi, seconded by Ms. Rust, with all in favor, the Check Register for March 2025, was approved 3-0. Mr. LeBrun presented the unaudited financials through March 31, 2025. There was no action required, and this item was presented for Board information. D. Field Manager’s Report Mr. Wright noted that in terms of maintenance there is not much going on as the amenities are still being built out. As it is getting ready for turnover, all the maintenance contracts will be in place for and ready to transition into the CDDs insurances. Mr. Wright provided some updated pictures for Board information and stated some concerns. NINTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. TENTH ORDER OF BUSINESS Supervisors Requests There being no comments, the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment Mr. LeBrun adjourned the meeting. On MOTION by Ms. Rust, seconded by Mr. Foradi, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman POOL SERVICE PROPOSAL FOR PRESTON COVE 3 x days a week pool service including chemicals $1350 per month. Please take into consideration when reviewing other quotes: Included in this price will be the supply and installation of a computer on your pool to add chemicals. The advantage of this is that the pool is being constantly monitored and any change in the chlorine level is corrected instantly by the computer, giving you and your residents safer water. Currently you just have a continuous feed of chlorine to the main pool and if lots of people are in the pool the chlorine pumps cannot maintain a steady level of chemicals, only once everybody is out of the pool will the chemicals slowly return to the level, they have set the pumps at. The computer removes guesswork from what level to set the chemical pumps at, as you will not know how busy the pool will be from one day to the next by having the computer installed this problem isn’t an issue any longer. POOL CLEANING DUTIES . Test pool water on each visit and adjust Chlorine and PH levels if required. . Vacuum or net pool on each visit. Brush walls and floor as required. . Backwash filters to maintain flow required by the Florida Health Department . Report any faults in pool equipment to the engineering and once approved carry out repairs. . Clean tile as required. . Maintain computers. . Blow off pool deck. . Pick up trash within the pool area. Thank you, Simon McDonnell Operations Manager LANDOWNER PROXY LANDOWNERS MEETING – November 14, 2025 PRESTON COVE COMMUNITY DEVELOPMENT DISTRICT OSCEOLA COUNTY, FLORIDA NOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints: _________________________________ Proxy Holder for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Preston Cove Community Development District to be held on November 14, 2025 at 10:00 AM at the Office of Hanson, Walter & Associates, Inc., 8 Broadway, Suite 104, Kissimmee, Florida 34741, and at any continuances or adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner which the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing which may be considered at said meeting including, but not limited to, the election of members of the Board of Supervisors. Said Proxy Holder may vote in accordance with their discretion on all matters not known or determined at the time of solicitation of this proxy, which may legally be considered at said meeting. Any proxy heretofore given by the undersigned for said meeting is hereby revoked. This proxy is to continue in full force and effect from the date hereof until the conclusion of the annual meeting and any adjournment or adjournments thereof, but may be revoked at any time by written notice of such revocation presented at the annual meeting prior to the Proxy Holder exercising the voting rights conferred herein. __________________________________________ Printed Name of Landowner (or, if applicable, unauthorized representative of Landowner) Signature of Landowner or Landowner Representative Date Parcel Description Acreage Authorized Votes* ___________________________________ _______ _______ [Legal Description on Following Pages] Total Number of Authorized Votes: *Pursuant to section 190.006(2)(b), Florida Statutes (2008), a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto. Please note that a particular real property is entitled to only one vote for each eligible acre of land or fraction thereof; two (2) or more persons who own real property in common that is one acre or less are together entitled to one vote for that real property. If the fee simple landowner is not an individual, and is instead a corporation, limited liability company, limited partnership or other entity, evidence that the individual signing on behalf of the entity has the authority to do so should be attached hereto. (e.g., bylaws, corporate resolution, etc.) If more than one parcel, each must be listed or described. INSTRUCTIONS At the Board meeting, when the landowner’s election is announced, instructions on how landowners may participate in the election, along with a sample proxy, shall be provided. At a landowners meeting, landowners shall organize by electing a chair who shall conduct the meeting. The chair may be any person present at the meeting. If the chair is a landowner or proxy holder of a landowner, he or she may nominate candidates and make and second motions. Nominations are made from the floor. After all nominations are made, a ballot is distributed and votes are cast Each landowner is entitled to one vote for each acre he owns or portion of an acre. SAMPLE AGENDA 1. Determination of Number of Voting Units Represented 2. Call to Order 3. Election of a Chairman for the Purpose of Conducting the Landowners Meeting 4. Nominations for the Position of Supervisor 5. Casting of Ballots 6. Ballot Tabulation 7. Landowners Questions and Comments 8. Adjournment